This article explains how T4 employees can obtain approval for time off and request the withdrawal of accrued vacation pay to cover their income while away.
Vacation Time
To request vacation time, please follow these steps:
Email your Client manager to obtain written approval. Here is a sample template for this email:
Subject: Vacation Request – [Start Date] to [End Date]
Hi [Manager's Name],
I'd like to request vacation from [start date] to [end date] ([X] business days).
Could you please provide me with your approval to take this time off?
Thanks,
[Your Name]
Enter 0 hours on your timesheet for each day you'll be away.
Keep this email as proof of approval. You don't need to submit a copy to Procom, but you should retain it for your own records.
Add a comment to your timesheet for the relevant date(s), noting which day(s) you took off and the date your manager approved the request. This creates a clear reference in case questions come up later.
Vacation Pay
Follow these steps to withdraw accrued vacation pay:
Confirm you have sufficient accrued vacation pay available. See How much vacation pay have I accrued? to check your balance.
Submit a request through the Helpdesk website.
Allow time for processing. Requests typically take 1 business day to process, followed by 2–3 business days for funds to reach your account.
Watch for a reply on your ticket once your request is processed. Payment details will also appear in the Contractor Portal, including:
Scheduled deposit date
Transaction number
Gross amount released (before deductions)
When should I submit a vacation pay request?
- Taking time off? Submit no earlier than 1 week before your vacation starts.
- Not taking time off? You can submit a request at any time.